Language Toolbox Series – Writing Informal Emails

11/07/2023

Overview

Formality in the workplace is not always what is required - even with written communications. Writing an informal email allows you to connect with the recipient on a personal level. Even when you are communicating with someone you may know quite well, hitting the correct tone is sometimes a tricky, time-consuming business. Our "Writing Informal Emails" language toolbox provides you with some appropriate, informal key phrases and expressions to help you create informal emails in English, in a more natural way.

Writing Informal Emails

1. Greetings:

  • “Good Morning/Afternoon [Name],”
  • “Hi [Name],”
  • “Hello [Name],””

2. Opening Expressions:

  • “I hope this email finds you well.”
  • “I just wanted to drop you a quick message.”
  • “How’s it going?”
  • “Long time no talk!”

3. Ask about their well-being:

  • “How have you been?”
  • “What’s new with you?”
  • “How’s life treating you?”
  • “I hope everything’s going smoothly/well on your end.”

4. Main Content:

  • “I wanted to tell you that [share news or information].”
  • “I thought I’d just get in touch to [share news or information].”
  • “Guess what? [Share exciting or surprising news].”
  • “I was just wondering if you could help me with [request or question].”

5. Show enthusiasm or empathy:

  • “I’m really excited about [mention exciting news].”
  • “I can’t wait to hear your thoughts on [shared interest].”
  • “I’m sorry to hear about [mention a challenge or issue].”
  • “That must have been [emotional reaction]!”

6. Share personal updates:

  • “On my end, I’ve been [mention a personal update].”
  • “I’ve been keeping busy with [mention activities].”
  • “Life has been a bit hectic, but it’s all good.”

7. Ask for their thoughts or input:

  • “What do you think about [topic]?”
  • “I’d love to hear your perspective/thoughts on [topic].”
  • “Do you have any advice or suggestions?”

8. Closing Expressions:

  • “Anyway, I’ll catch you later.”
  • “Take care, and let’s catch up soon!”
  • “Talk to you soon!””
  • “Looking forward to hearing from you.”

8. Signature:

  • “Cheers,”
  • “Best wishes/ Best,”
  • “Take care,”
  • “With all my best,”
  • “Warm regards,”

Remember to adapt the tone and language to your relationship with the recipient. Keep the email conversational, friendly, and relaxed. While it’s informal, ensure your communication remains respectful and considerate.

Related resources

Language Toolbox Series – Writing Informal Emails

Writing good emails in a second language can be a time-consuming process. Even when you are communicating with someone you may know quite well, hitting the correct tone is sometimes a tricky business. With this language toolbox we hope to make the whole process a little less painful and allow you to write informal emails with more confidence.

Language Toolbox Series – Managing Online Meetings

Online meetings are part of our daily professional lives. Participating in meetings in English as your second language can be a challenge. We have created a language toolbox to help you feel more confident using English in your work meetings with some common, natural English key phrases.

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