How to: Introduce yourself and the topic of the meeting

02/25/2021

Overview

When you have a meeting with someone or a group of people – in person or online – how should you introduce yourself in English? And how do you introduce the topic of the meeting? Here are some phrases for different situations:

At the start of a meeting where you don’t know the other person/people (formal > less formal):

  • Good morning/afternoon, my name is X, I work in (state department) for (name company) as a/the (state role/position). I’m very pleased to meet you.
  • Hello (everyone), I’m X, a/the (state role/position) from (state company or department). Pleased to meet you (all).
  • Hi, I’m It’s great to meet you (all). In case you don’t know, I’m a/the (state role/position) at (state company or department).

At the start of a meeting where you already know the other person/people (neutral > informal):

  • Good morning/afternoon (everyone). How are you? (How is everyone?) It’s good to see you again.
  • Hello/hi (everyone). Nice to see you (all) today. How are you doing?

Establishing a good atmosphere and introducing the topic(s) of the meeting (formal > informal):

  • I’d like to start by welcoming you (all) to the meeting.
  • Thank you (all) for attending/coming/joining me/us today.
  • The main focus of this meeting is X. You should (all) have a copy of the agenda.
  • There are several points we need to talk about today, including (list topics). I’d like to hear your view(s)/feedback on these.
  • In today’s meeting we will be discussing X.
  • As you know, this meeting is about X.

Related resources

Language Toolbox Series – Writing Informal Emails

Writing good emails in a second language can be a time-consuming process. Even when you are communicating with someone you may know quite well, hitting the correct tone is sometimes a tricky business. With this language toolbox we hope to make the whole process a little less painful and allow you to write informal emails with more confidence.

Language Toolbox Series – Managing Online Meetings

Online meetings are part of our daily professional lives. Participating in meetings in English as your second language can be a challenge. We have created a language toolbox to help you feel more confident using English in your work meetings with some common, natural English key phrases.

How to: use Presentation language – summary, conclusion, thanks and inviting questions

Giving a presentation in English – whether online or in a face-to-face meeting, can be a challenging task. Preparation and practice is the key to a confident and clear presentation. Here is some language you can use in the final part of your presentation to summarise your points, thank your audience and invite questions.